Chica and Jo
...simplifying life
Chica and Jo
...simplifying life
Chica and Jo



Secret Santa sign-up sheet

by: Chica

Secret Santa sign-up sheet
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My mother is planning a Secret Santa event at her work and asked me to help her with the details. I made a sign-up sheet that she can post in the breakroom along with some cute little info cards and gift labels to help the Santas choose gifts their recipients would love. And because I love being a little bit of a Santa to you guys too, I thought I’d make it into a download to share with you!

Start by opening our Secret Santa sign-up download in Microsoft Word and customize the dollar amount and instructions to suit your particular Secret Santa event.

Download our Secret Santa
sign-up sheet, info cards,
and gift labels

Then print out the sign-up sheet and hang it somewhere prominent at work (or wherever you are hosting your Secret Santa event). Before long, you’ll surely get lots of people signing up!

Downloadable Secret Santa sign-up sheet

When you’ve gathered all the names on your list, print out enough info cards for everyone who has signed up. Cut them out with scissors or, if you want to save lots of time, use a paper trimmer.

Downloadable Secret Santa sign-up sheet

Downloadable Secret Santa sign-up sheet

Each person will fill out a card with his or her name and some personal favorites that will help their Secret Santas shop for them.

Downloadable Secret Santa sign-up sheet

Put all the cards into a box and have everyone draw one out. The cards will help them know what types of gifts to buy, which will make it easier on the Santas and also make the recipients happier!

To help your Secret Santas out when it comes time to hand out gifts, print a bunch of the gift labels from our download as well, and put them in a common location, or hand them out to everyone. These can be added to the gifts as they are given out!

Downloadable Secret Santa sign-up sheet

Secret Santa sign-up sheet
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33 comments so far:

  • 1
    Peaches 11/15/2011 at 7:22 am


  • 2
    Chica 11/15/2011 at 7:22 am

    You’re very welcome, Peaches. So glad you liked this project!

  • 3
    Bethany 11/15/2011 at 2:34 pm

    These were perfect for our office Secret Santa- Maybe this year I won’t end up with onion marmalade o_0

  • 4
    Chica 11/15/2011 at 7:42 pm

    Glad we could help, Bethany, but I gotta say that onion marmalade sounds yummy to me! :)

  • 5
    Libby Adkins 11/29/2011 at 10:22 am

    We are doing the Secret Santa at our office! Thank you for posting it! Also… I can’t wait to use the chili cook-off invitation for our next year’s chili cook-off!

  • 6
    Chica 11/29/2011 at 1:19 pm

    Libby, we hope you have fun with your Secret Santa and your cook-off. Glad we could help!

  • 7
    Momlet 11/29/2011 at 7:28 pm

    These are perfect for our Secret Santa at work! How do I edit them? Thanks for offering them!

  • 8
    Chica 11/29/2011 at 9:30 pm

    Momlet, the sign-up sheet and info card download is in .doc format, which means you can open it in Microsoft Word. Then just click on any of the text you want to change, and edit it from there.

  • 9
    Jenn 12/05/2011 at 2:51 pm

    This is such a great idea! I’ve been trying to convince my family to do a secret santa for years, to eliminate having to buy gifts for everyone in my big Italian family.

  • 10
    Adriana Marroquin- 12/06/2011 at 10:38 am

    This is great…Perfect for our company.

  • 11
    Linda Sherwood 11/26/2012 at 11:36 pm

    Hi There,

    do you have secret santa gift labels similar to those on this website but our family has already drawn the names so I only need gift labels now. I can adapt yours but thought I’d ask anyway – great idea, thanks :-))

  • 12
    Chica 11/28/2012 at 10:01 am

    Great idea, Linda! I’ve just created some matching gift labels and added them to the downloadable template above. Enjoy!

  • 13
    S. Nguyen 11/29/2012 at 7:12 pm

    This is going to help out alot! Colleague and I are going to use this to put together our Secret Santa this year for 20+ people! Thanks!

  • 14
    terri 12/01/2012 at 1:16 pm

    i wish i had a secert santa this year i need to pay bills and creait cards and get my family stuff for xmas

  • 15
    Janette 12/17/2012 at 9:16 pm

    Thank you for this wonderful idea! Happy Holidays!

  • 16
    Heather 11/03/2013 at 6:57 pm

    Thank you for this excellent template! It’s a fantastic idea.

  • 17
    Sylina 11/11/2013 at 9:28 pm

    Thank you – now I am all set to do a sign up at our staff meeting tomorrow!

  • 18
    Kelly 12/02/2013 at 9:54 am

    This template is GREAT!!! Saves me tons of time.

    Thank you

  • 19
    Sandy 12/06/2013 at 4:34 pm

    I am so happy I found this.
    I was pulling my hair out becase I was just assigned the Secret Santa this year and wanted it to be different.
    I also didn’t want to have to do too much to get it started.

    Thanks ladies.

  • 20
    Tami 11/05/2014 at 3:56 pm

    Ladies you are awesome! We wanted to get a head start this year and the template is what we were looking for share with the staff!!!! Thank You!!!

    Happy Holidays!!!! :)

  • 21
    Chica 11/08/2014 at 9:09 am

    That’s great to hear, Tami!

  • 22
    Nuriana Carbajal 11/10/2014 at 6:32 pm

    Thank you very much for this wonderful packet!!
    Really helped me with time!!

  • 23
    Amber Wright 11/14/2014 at 11:53 am

    This Is AWESOME. First year doing big xmas santa exchange for crew members on the rigs. THANKS SOOOO MUCH. maybe it so much easier and fun

  • 24
    Chica 11/18/2014 at 7:24 am

    So glad we could help, Amber!

  • 25
    Jessica A 11/18/2014 at 4:56 pm

    Thank you so much!!! This is awesome. You made this so easy for me. I’m glad I was able to find something so easy like this. Thank you!! :)

  • 26
    Bonnie 11/24/2014 at 1:03 pm

    This worked fantastic for our office Secret Santa! Thank you Thank you Thank Chica! You are a God send. Oh and Happy Holidays!

  • 27
    Katy 12/03/2014 at 3:51 pm

    This is amazing! Thank you so much for sharing this!!! :)

  • 28
    Chica 12/06/2014 at 5:12 pm

    You’re welcome, Katy. Merry Christmas!

  • 29
    Kathleen 12/10/2015 at 2:32 pm

    This is great, thank you for sharing, so easy to download and customize for our needs without having to recreate from scratch.

  • 30
    Chica 12/13/2015 at 10:32 am

    You’re welcome, Kathleen. Glad you like it!

  • 31
    Ana 11/08/2017 at 9:54 am

    Holidays are finally here again! Thank you for this great idea. This will be for sure used for this years secret Santa at my work. Thank you!

  • 32
    Jacqueline 11/20/2017 at 9:48 pm

    Thank you for the downloadable template! I was in a rut until I found your sight. I haven’t set this up at work for about 5 years. Hopefully, the morale of the staff will be more cheery this year. xox

  • 33
    Chica 11/21/2017 at 11:31 am

    Jacqueline, we’re so glad we could help you out. Hope your Secret Santa turns out great!

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